Project Background
Notion is preparing to launch an AI meeting notes feature for its enterprise workspace product in 10 weeks. You are the program manager coordinating a 12-person cross-functional team across product, engineering, design, data, and go-to-market. The feature has high executive visibility because leadership expects it to improve enterprise retention and support a Q3 revenue target.
Key Stakeholders
The Chief Product Officer wants a simple, reliable weekly view of progress, risks, and launch confidence. The VP of Engineering wants realistic status reporting tied to technical milestones, not optimistic feature demos. The Head of Sales wants customer-facing dates for three design partners, while Legal insists that privacy review must be completed before any external pilot. These priorities are not fully aligned.
Constraints
- Launch deadline: 10 weeks from today
- Budget remaining: $180,000
- Team: 6 engineers, 1 designer, 1 data analyst, 1 product manager, 1 PMM, 1 legal counsel, you as program manager
- External dependency: speech-to-text vendor contract must be finalized by Week 3
- Leadership review cadence: weekly 30-minute exec review every Monday
- Success target: pilot launch to 20 enterprise customers by Week 10
Complications
- The speech-to-text vendor has warned of a possible 2-week API readiness delay.
- Early internal testing shows summary accuracy is below target for long meetings.
- Sales has already told two enterprise customers the pilot will include admin controls that are still unscoped.
Your Task
- Define how you would communicate product progress to leadership each week.
- Create an execution plan for the 10-week launch, including milestones and dependencies.
- Identify the key metrics and status signals you would use to report confidence, risks, and trade-offs.
- Explain how you would handle stakeholder misalignment on scope, dates, and launch readiness.
- Propose mitigation plans for the top delivery risks, including what you would escalate and when.
